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| Warren County | | May 6, 2010 | UNAPPROVED minutes of the Finance committee meeting. These minutes will be approved at the June 23, 2010 County Board meeting.
FINANCE COMMITTEE MEETING
May 6, 2010
Committee Chairman Pearson called the meeting to order. All committee members were present, along with County Board Chairman Reichow.
PRESENTATIONS FROM THE FLOOR
Monmouth College students of Marjorie Bonds citizenship class presented the committee with a Power Analysis of the courthouse, annex, jail and dog pound buildings. The students reviewed 8 years of power bills and put the information in graphs and charts comparing the kilowatts usage and the costs. The committee commented on several more comparisons they would like to see on energy savings if next years college students would be interested in doing.
REPORT OF OFFICEHOLDERS
Supervisor of Assessments, Janice Hamberg, reported on several meetings she had attended. Her office is completed on changes through March. She did receive an email about the final multiplier, which continues to be a 1.
County Clerk, Tina Conard, noted that she gave members copies of proposed legislation, some that affects the County. She encouraged members to contact their legislators, with $86,000 left in County General, the picture is bleak.
She also noted that because Jan received the final multiplier email that Carol
is going ahead with her processes and than will turn it over to Nancy by tomorrow or Monday. Mrs. Conard talked about the bill passed for regular IMRF Tier 2 Plan, which changes the age of retirement from 55 to 62 and years of vesting from 8 years to 10 years. This will affect the rate in the future. A copy of health insurance rates were handed out. This years rate with the LGHP went up 20%. Mrs. Conard asked for a motion to allow her to sign the addendum with the LGHP. Mr. Heaton so motioned, Mr. Jenks seconded the motion. Motion carried. A list of election judges were presented to the committee. Mr. Turnbull motioned to approve the list of election judges to the board. Mr. Jenks seconded the motion and on voice vote motion carried.
Treasurer, Nancy Clayton talked about out-sourcing the tax bills this year and the process the company will do. Several area counties have done this and have saved several thousand dollars. If the tax process is ready to be handed to her, then she’s hoping for a due date in mid June. The County General balance after yesterday’s bills is $21,075.34. She will go ahead and transfer the $16,000 from the Indemnity fund and borrow the $200,000 from the County Offices fund. The census is 79% done. The committee went over the list of funds per auditors recommendations: The County Funds Not on the Books and the Agency Fund Not on the Books and two funds to be eliminated. Mr. Jenks motioned to allow the Treasurer to make these changes to the funds and budget. Mr. Turnbull seconded the motion. Mr. Jenks asked that the list of changes be placed in the board packet, for everyone’s knowledge. Mrs. Clayton also asked the committee to approve a resolution authorizing IH Mississippi Valley Credit Union as a depository. Mr. Jenks so motioned, Mrs. Schreck seconded the motion and on voice vote motion carried.
County Board Chairman Reichow noted that he spoke with Mr. Eggers and we are still waiting on responses regarding the AFSCME negotiations. He has an appointment to talk with Jodi Scott at the ROE about the future of the ROE. Mr. Reichow also talked about his conversation with KONE on the annex elevator. Bill will continue to follow up with them. Mr. Reichow talked about WIRC and what they do for Warren County and that they have been awarded energy efficient federal funds. Mr. Reichow will call Suzan Nash about considering the County in some of the funds available. His concern is that the Finance committee voted last year not the pay the dues to WIRC.
Sheriff Edwards noted that he took the two retired squad cars to the auction and got $1100 to $1600. He discussed the possibility of changing the way they handle weekender prisoners by placing monitors on them at no cost to the County.
The committee discussed the budget as of May 1st. A new fund line needs to be added to the Zoning department for Zoning Consulting. It was then suggested that $12,000 be transferred to the Contingency fund, to be then transferred to the Zoning Consulting fund. Mrs. Hamberg also suggested that maybe the remainder of Kathleen’s salary be taken out of the GIS fund, saving County General funds. And money needs to be transferred to the County Board salary fund. Mr. Jenks suggested increasing the contingency fund by $10,000. Mrs. Conard noted that she had been approached by the Soil & Water about creating a levy.
Bills were reviewed and paid on a motion by Mr. Schreck and seconded by Mr. Jenks. Motion carried.
With no further business the meeting adjourned at 5:40 p.m. on a motion by Mr. Heaton and seconded by Mrs. Schreck. |
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