PLEASE read the information below regarding access to vital records. Vital records are NOT public information.
There are 3 ways to order a vital record:
1) Write to the Warren County Clerk's Office
100 W. Broadway
Monmouth IL 61462-1797
Include the name(s) on the record; the date of the record; the parents names (Birth record); a photo I.D; and a money order (NO checks, NO cash)
2) Come in to the County Clerk's Office
complete a form, present a photo I.D, pay with cash or credit/debit card
3) Order request online
There is a $10 service fee to request records online, including genealogy requests PLUS the cost of the record PLUS mailing.
Click on the VITAL RECORDS tab above, THEN
Click on the link for the record you are requesting (Birth records, Death records, Marriage records)
Input the requested information.
MAILING: If you do NOT want to pay $30 for Fed Ex shipping, CLICK on the drop down arrow and choose REGULAR MAIL - $1.00
Please note: Absolutely no information can be given over the telephone regarding Vital Records.
Illinois State Law Vital Records Act 410 ILCS 535 specifies who has the legal authorization to access birth, death and marriage certificates. Certificates will only be issued to those individuals. To do so otherwise is a violation of Illinois law. Vital records are not considered public information nor are they subject to the Freedom of Information Act.
Who May Obtain Birth Records:
*Person named on the record, if they are 18 years of age or older
*The parent if they are named on the record as the mother or father
*Legal Guardian who possesses guardianship papers from the court that have been signed by a judge
*Court order
*Legal Representative for the person named on the certificate or for the parents named
Identification Required and Accepted Forms:
*Valid driver's license
*Driver's license that is no more than 6 months old along with one more form of documentation that includes your name and address
*Valid State Issued ID
*Valid US Passport
*Valid Military ID
FEES
*Certified copies of birth and marraige records are $15.00 for the first copy and each additional copy of the same record at the same time is $6.00. Payment may be made with cash, money order, or debit/credit cards.
*Certified copies of death records are $17.00 for the first copy and each additional copy of the same record at the same time is $10.00.
*$10 service fee for ordering records online, plus the cost of the record, plus postage
*Genealogy requests online also include the $10 service fee, plus $1 per page for the record.
Obtaining Certificates by Mail:
Birth Records
The request for a birth record must include the person's name at birth, date of birth, parents names (mother's maiden name). The request must be signed by the applicant, include a valid phone number with area code and may only be mailed to those entitled to the copy. Please remember that the request must include a Xerox copy of an acceptable form of current ID from the applicant. We also request the return address be easy to read.
Death Records
Death records may be obtained through the mail by written request that includes the deceased's name and approximate date and year of death. Your intended use of this record, relationship and a copy of acceptable ID must also be included. Only close relatives, POA, Attorney or anyone with a vested interest with the deceased may obtain a certified copy, presenting a valid picture I.D.
Marriage or Civil Union License
The request must include the parties named on the license and the approximate date and year the marriage/union took place. The request must include a copy of the applicants current ID along with payment listed above. Only the individuals listed on the record may obtain a certified copy, presenting a valid picture I.D.
Genealogy Records
You may send us an email and we will check to see if we have the genealogy records you are requesting. IF we do have the genealogy records you requested we will email you back. You will be directed to the online link to order the genealogy records.